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Human Resources Duties of the Agency

Reports must be approved and discussed by members

Staff Application Pack

(For all disciplines)

(Minimum order 5 / discipline)

Ready to use, updated as required, only $ 2.59 each


Training In your Office

Describe the photo or the page it links to

Every month your Agency must comply with the in-office training to your staff.

New CoPs:  HHA/CNA Competency  (new practical part)

Staff Agreement: Staff Agreement

 

Clinical Manager JD (Add to DON):  Job Description

 

QAPI staff Job Description:  Job Description

 

Compliance Officer JD   Job Description

 

Administrator Clarification:  Administrator JD add (add to Administrator JD)


 

Staff Chart Audit Form (at least Annually to all field and office staff):

Staff Chart Audit Form

 

Every year all the following reports must be completed under the supervision of the Agency's Administrator or Human Resources Manager.

ADMINISTRATOR/HR: Staff Chart Audit Result Report to BD (Quarterly):

Quarterly Report for Chart Audits presented to BD meeting  

Staff Chart Audit Report BD


If needed, to complete competencies for Professional Staff (PT, OT, ST, MSW), the Agency need a participation of a member of the same discipline, if no staff if available, the Agency can contract a same discipline member Consultant to do the competencies in any discipline needed or for PAC member:

Prof. Consultant Contract (External non-employee contract, if needed for competencies)


Initial prospective staff Interview                      Exit staff Interview

Initial Interview                                                Exit Interview


During Absence of Administrator Form               During Absence of DON Form

(This forms must be filed in each employee chart Administrator/DON and their alternates)

During Absence Administrator                        During Absence of DON

 

Position Change Staff Orientation                   New DON Orientation

(all staff in new position must be trained/oriented in their new duties)

Position Change Orientation                            DON Orientation

New Alt. DON Orientation

Alt. DON Orientation

Supervisor Staff Training/Orientation          Staff Conern (Front desk clipboard)

Supervisior Training Form                               Staff Concern form


School Verification if Diploma not available (CHAP)

(CHAP Only, not necessary if it is prevented by your Policy)

 

School Diploma Verification                           Personnel Licensure Policy


Annual Staff Evaluations:

Registered Nurse or Licensed Practical Nurse      Home Health Aide (HHA or CNA)

RN or LPN Annual Evaluation                        HHA or CNA Annual Evaluation

For Psychiatric/IV Nurse, you must add this competency (Initial/Annual):

Pshyc RN Compentency                                IV Therapy Compentency

 

Physical Therapist or Assistant                       Occupational Therapist or Assistant

Physical Therapist or Assistant                       OT or OTA Annual Evaluation

 

Speech Therapist or Assistant                          Social Worker

ST or STA Annual Evaluation                          MSW Annual Evaluation

 

Administrator Competency                              Alternate Administrator Competency

Administrator Competency                            Alt. Administrator Competency

 

Office Staff (Non-Clinical Staff)                                           

Non-Clinical Annual Evaluation                           

 

Glucometer Competency                             Handwashing

 (Nursing Staff-Annual)                                           (all field staff) (Initial-Annual)

Glucometer Competency                            Handwashing Competency

The patient's glucometer must be verified before to be used by your staff:

Glucometer use verification  Also must have literature about the manufacturer guidelines

Bag Technique Competency                       Hand Hygiene knowledge assessment

(Initial-Annual)                              (all field staff)                   (Initial-Annual)               

Bag Technique Competency                       Hand Hygiene Knowledge    

Bag technique, Patient Assessment, Handwashing procedures / staff training:

Bag Assesment/Handwashing              

 

Yearly BP Gauges Check Log                        Hand Hygiene Staff Survey

                                                           (Annual)

BP Gauges Check Log                                Hand Hygiene Staff Survey


After Survey Staff training form (generic form to be completed as proof of training received after defficiency noted during a survey)

Staff Training after Survey   (part of the Plan of correction (POC))

 

ADMINISTRATOR: Influenza Vaccine Rate Compliance Goal LOG

(must be posted in the Agency's Board)           (Initial-Annual)   

Influenza Vaccine Goal Log                       Influenza Staff data

                                                              

ADMINISTRATOR/HR: Staff Influenza Declination Analyzes, Report to BD (Quarterly):

Influenze Declination Analyzes

 


CALENDAR of In-services (must be posted in the Agency's Board)

Calendar of In-services


Staff Verifications:

Florida Verify License:                       OIG (Office Inspector General)          

 FL Verify License                       Verify Medicare Exclusion             

Sex Offender:
Sex Offender Registry

Florida Teacher Verification (HHA hours)

FL Teacher Verification

Texas:                                                Pennsylvania:

TX Verify License                       PA Verify License

E-Verify:                                            Background Screening                               

 E-Verify (Legal Status)             AHCA Background Screening              

Driver License check:
FL Drive License Check            TX Background Screening          

 

 

 TX Driver License Check            PA Background Check

 

 PA Drivers License Check

 

Live Scan Providers: Live Scan Providers

Florida:    Alzheimer's Educator Registration Authorization: Alzheimer's Educator

 

Disclaimer: Every template is only your Guide/Agenda to complete each report, your Agency Officials must assure that the meeting/evaluation occur, the quorum is acceptable, and every member had active participation in the discussion and confection of the Reports, Evaluations/Competencies, Documents.

All Florida-licensed LPNs, RNs, CNAs, ARNPs, Therapists are now in a 24-month renewal cycle and must complete 24 hours of appropriate continuing education during each renewal period.

The 24 hours must include two (2) hours on Prevention of Medical Errors. HIV/AIDS is now a one-time, 1-hour CE requirement to be completed prior to the first renewal. Domestic Violence (DV) CE is now a 2-hour requirement every third renewal. Since Domestic Violence (DV) is a 2-hour requirement, the licensee will have 26 hours of CE during the renewal period when DV is taken. For example, if you renew your license on July 31, 2008 and completed DV during the 2006-2008 licensure cycle, you are required to complete the Domestic Violence CE before the July 31, 2014 renewal.

CPR: must be with life person (not on-line)

All home health aides employed by home health agencies must complete an HIV/AIDS training course. They also are required to obtain and maintain a current certificate in cardiopulmonary resuscitation (CPR).  Home health aides employed by Medicare and Medicaid home health agencies are required to have a total of 12 hours of in-service training during each 12-month period (this can be a calendar year or based on the date of hire).  The HIV/AIDS training and CPR training may be counted toward meeting the 12 hours of in-service training.

All CNAs must complete a minimum of 12 hours of in-service training each calendar year. Every 2 years, in-service training hours shall include, but are not limited to, the following areas: Bloodborne Pathogens, Infection Control, Domestic Violence, Medical Record Documentation and Legal Aspects Appropriate to Nursing Assistants, Resident Rights, Communication with cognitively impaired clients, CPR skills, Medical Error Prevention and Safety

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